Purchasing Services

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Purchasing Services

ABOUT PURCHASING

The responsibility for purchasing materials and services for the District is centralized in the Purchasing Department. The Purchasing Department shall ensure that appropriate purchasing regulations and procedures are established and published. All District purchasing transactions shall be conducted in an efficient and business-like manner, and shall be based upon the highest standards of fairness, honesty, and integrity.

The Purchasing Department is responsible for providing purchasing services to the District’s Divisions and Departments. The primary elements of this service can be summarized as follows:

  • Purchasing the materials or services required.
  • Ensuring that the materials and services are available when required.
  • Purchasing materials and services at prices which are advantageous to the District and the user.
  • Purchasing materials and services without favor or prejudice.
 

The selection of materials and services to be purchased is the responsibility of the requisitioning Division or Department. The Purchasing Department shall have, however, the authority to make recommendations concerning the purchase of equivalent/substitute items when matters of economy are concerned. Disputes between the Purchasing Department and requisitioning Division or Department regarding the purchase of equivalent/substitute items will be referred to the Assistant Superintendent of Business Services for resolution.

The Purchasing Department recognizes that these difficult economic times require creative ways to maximize savings.

The Purchasing Department assures the District’s Divisions and Department that it will purchase materials and services which will satisfy the requisition’s requirement. However, the Purchasing Department reserves the right to purchase the required materials or services from suppliers which it selects and considers to offer the most advantageous terms to the District.

Contract Pre-Qualifications

Pre-Qualification

California Assembly Bill (AB) 1565 went into effect on January 1, 2014. AB 1565 requires ALL General Contractors and M/E/P Subcontractors be prequalified, if the project is valued at $1 million or more and funded whole or in part with State Facility Bond funds, per…

Public Contract Code 20111.5 enables districts to require prime contractors to be pre-qualified prior to accepting bids.

Public Contract Code 20111.6 requires the district to do so for certain projects. This applies to prime contractors and MEP sub-contractors with the following licenses:

General Contractors (A and B), Mechanical, Electrical, and Plumbing subcontractors (C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43, and C-46)
The District must receive complete applications at least ten (10) business days prior to the scheduled bid opening on any advertised project in order for the candidate to qualify for a project in excess of $1,000,000 and partially funded by the State. Pre-qualification approval will remain valid for one (1) calendar year from the date of notice of qualification except as noted in the pre-qualification documents.
Link to law: Click Here

Little Lake City School DIstrict has contracted with Colbi Technologies to provide a web-based process for pre-qualification called Quality Bidders. To get started Click Here to Sign Up…
For detailed instructions in completing your application, please navigate to the bottom of the page from this link Contractor Instructions

Please contact Jorge Vargas, Buyer with any questions at jvargas@llcsd.net or (562) 868-8241 Ext. 2268. You may also contact qbsupport@colbitech.com with any questions about the use of the Quality Bidders web-based tool.

Thank you for your interest in pre-qualify and working with Little Lake City School District.

SB854-DIR Information

Department of Industrial Relations (DIR)

Per the Department of Industrial Relations, as it relates to SB854, no contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the DIR pursuant to Labor Code Section 1725.5.  In addition, no contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the DIR pursuant to Labor Code Section 1725.5.  Please be advised, all Little Lake City School District projects are subject to compliance monitoring and enforcement by the DIR. 

For further information, please visit the DIR’s website at: http://www.dir.ca.gov/Public-Works/Contractors.html

CUPCCA Registration

California Uniform Public Construction Cost Accounting Act (CUPCCAA) Informal Bidding Contractor Registration

On September 10, 2019, Little Lake City School District’s Board of Education elected to become subject to the California Uniform Public Construction Cost Accounting Act (CUPCCAA) procedures pursuant to Public Contract Code 22032, which provides alternative bid limits for public works projects and simplifies procedures for authorizing emergency work.

CUPCCAA bid limits:

  • Public projects of $60,000 or less may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order (PCC 22032 (a))
  • Public projects of $200,000 or less may be let to contract by informal procedures (PCC 22032 (b))
  • Public projects of more than $200,000 shall, except as otherwise provided in this article, be let to contract by formal bidding procedure (PCC 22032 (c))


Licensed contractors who wish to be included in the Little Lake City School District’s Informal Bidding Contractor List may fill out the form below.

Please send all completed forms to purchasing@llcsd.net or mail to:

Little Lake City School District

Attention: Purchasing Department

10515 South Pioneer Blvd.

Santa Fe Springs, CA 90670

For questions relating to this notice, please contact Jorge Vargas, Buyer at (562) 868-8241 Ext. 2268 or at jvargas@llcsd.net

Vendor Information and Forms

A link to the written procedures, Independent Contractor Agreement (ICA), Personal Services Agreement (PSA), detailed information on when to use each Agreement (ICA and PSA Information), and the Board submittal deadline dates are available below. Please contact the Purchasing Department if you have any questions.

VENDOR REGISTRATION

Injury Illness Prevention Plan

SUBSTITUTION REQUEST

Contract Procedures and Forms

Please contact the Purchasing Department if you have any questions regarding the District’s contract procedures or forms.